POP3 access must be enabled in your account – it’s a setting you’ll need to confirm in the web interface at.Once you have an email program, Gmail’s online help has instructions for configuring POP3 access in many popular email programs. It’s perhaps the oldest email protocol still used, and is one of the reasons that so many different email programs – even ones decades old – can often be used for our backup purposes.
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POP3 is the way traditional email programs that run on your PC get your email from your ISP. Other than that, it’s really your choice.
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Windows Live Mail is a free download from Microsoft. If you have Microsoft Office, depending on which edition of Office you have, it may already be available to you. Outlook is an incredibly powerful desktop email and personal information management program. If you’ve ever had an email program’s database become corrupt, you’ll appreciate the simplicity of this approach.Īnother contender is Microsoft Office’s Outlook ( not to be confused with outlook. One of the reasons I prefer it is that the email is stored in a non-proprietary format on your machine – plain text. I used it myself for many years before switching to Gmail’s web interface. If you don’t already have one, or have a preference for one, Thunderbird, which is free, is a good, reliable and feature-rich email program. In a nutshell the easiest way to back up Gmail (or many other online email accounts) to your own machine is to use a “traditional” email program like Outlook, Windows Live Mail, Thunderbird or others and configure them to download your mail. In part, I recommend it because I can answer this question. I know I’ve railed against free email services as your only email service, but they definitely have their place. Of all the current free email services, Gmail is my favorite.
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